Are you an experienced Administrative Assistant or Program Coordinator seeking a new opportunity to provide high-level administrative support in a meaningful role? The Mustard Seed, a certified Best Christian Workplace, is seeking a skilled Administrative Coordinator to join our team. In this permanent full-time role, you will report to and support our Sr. Director of Shelter Operations who oversees shelter operations in all 5 cities that The Mustard Seed serves. Additionally, you will provide administrative support at our Foothills Shelter in Calgary, ensuring that daily operations run smoothly.

The Foothills Shelter is our largest shelter, where we meet the immediate needs of those experiencing homelessness and poverty by providing emergency shelter, food, clothing, hot showers, and hygiene supplies to up to 370 individuals every night. If you have exceptional organizational skills, strong attention to detail, and a passion for making a difference in your community, we encourage you to apply for this exciting opportunity to contribute to our mission to eliminate homelessness and reduce poverty where we serve.

• Primarily responsible for supporting the Sr. Director of Shelter Operations in their daily activities.
• Review and reconcile expense reports, corporate credit card statements, and invoices for the Sr. Director of Shelter Operations and Basic Services department.
• Assist Sr. Director in budget tracking and variance reports.
• Serve as the primary liaison and connection with program and service areas throughout The Mustard Seed, including HR, IT, Health & Safety, Finance, and others as deemed appropriate.
• Coordinate the usage and fulfillment of office supplies, facilities work order requests, key, and access requests, as well as office resource allocation at the Foothills Shelter.
• Coordinate, organize, and facilitate internal and external meetings as required.
• Provide assistance with collecting and compiling daily, weekly, and monthly statistics.
• Provide administrative support in regard to recruitment, onboarding, offboarding, and position transfers within departments.
• Provide Homeless Management Information System (HMIS) administration duties for The Mustard Seed.
• Work with the Shelter team to ensure all objectives and targets are met with excellence.

REQUIREMENTS

• Certificate or diploma in office administration, experience working in an office setting, or a combination is preferred.
• Experience working in the social services sector or knowledge of shelter operations considered a strong asset.
• Ability to interact professionally (with diplomacy) and respectfully with all personnel, executive management, high-level external audiences, and major stakeholders of The Mustard Seed.
• Maintains complete discretion with confidential information.
• Working knowledge of monitoring budgets is considered an asset.
• Uses initiative and resourcefulness to handle multiple priorities in a fast-paced environment. Takes initiative and demonstrates great judgment.
• Intermediate to advanced skills in MS Office.
• This position is part of a regular work week schedule, running 8:00 AM – 4:00 PM, Monday – Friday but requires some amount of flexibility to meet the needs of the Department.
• Office space at the Foothills Shelter will be provided.
• This position has a hybrid work schedule for flexibility.
• This position is highly interactive while requiring a focused amount of mental effort to collect and analyze information, perform detailed tasks, and maintain proper time management.

ADDITIONAL REQUIREMENTS

• An Employment Background Check is required for all positions at The Mustard Seed
• As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.
• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer.

COMPENSATION & BENEFITS

• The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and wellness days.

NOTE

• Your privacy is important to us. The information we collect is used solely for consideration for employment.
• We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. The Mustard Seed reserves the right to amend job advertisements. No phone calls please.
• Please visit our careers page to see more job opportunities.