EXECUTIVE ASSISTANT Job at Business Development Bank of Canada
No other bank is doing what we do.
At BDC, we help Canada and its entrepreneurs create a prosperous, inclusive and green economy. Our mission is to help Canadian businesses thrive by providing financing, capital and advisory services. We’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here, and we think you’ll like it too. Join BDC and help make a difference!
Diversity. Equity. Inclusion. They’re more than just words for BDC. These concepts are foundational to our success and to our ability to attract, retain, mobilize and develop the right talent, as well as to offer a healthy, professional and collaborative environment. We are committed to cultivating and preserving an environment where all employees can thrive, and, for over a decade, we have been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, beliefs, experiences, and more.
POSITION OVERVIEW
BDC is seeking an Executive Administrative Assistant for the Chief Financial Officer’s group, which incorporates the Finance, Procurement and Real Estate & Facilities Management teams.
The ideal candidate will be creative and enjoy working in a challenging, mission-driven, results-oriented, and diversity-focused environment. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, coordination and organizational skills, and the ability to maintain a realistic balance between multiple priorities.
YOU WILL BE SUCCESSFUL IN THIS ROLE IF:
You enjoy supporting an executive team
You enjoy following up on administrative tasks
You enjoy managing a wide variety of activities
You are discreet and diplomatic by nature
CHALLENGES TO BE MET
-
Support the CFO and VP & Lead as well as the teams reporting to the CFO with administrative tasks, including the management of multiple calendars, assist in the onboarding of new employees, making requests related to access rights and computer services, managing supplies, travel arrangements and mail
-
Organize complex meetings and team conferences (e.g., multiple stakeholders, time zone differences, external guests, candidate interviews, etc.)
-
Prepare agenda and ensure follow up on action items for CFO leadership meetings, Finance Leaders meeting, and other management meetings deem adequate
-
Ensure thorough follow-up for invoice processing and expense account management
-
Assist in processing contracts
-
Prioritize conflicting needs, process files/requests quickly and proactively, and follow them through to completion, often with time constraints
-
Provide a bridge for smooth communication between the team and internal departments
-
Be an active participant with regards to SMC requests and fellow EAs.
-
Develop and maintain liaison with external parties to ensure coordination of information and for various projects
-
Perform any other duties related to the nature of your position
-
Process various confidential data, such as reports, documentation, and correspondence
WHAT WE ARE LOOKING FOR
-
College diploma in office or business administration
-
5 years’ experience in an administrative support role to senior management
-
Strong coordination skills, including the ability to organize work and manage multiple priorities
-
Strong interpersonal skills and the ability to build relationships with external and internal stakeholders
-
Exceptional attention to detail and ability to perform under pressure
-
Excellent communication and writing skills in both French and English
-
Good knowledge of software - Word / Excel / PowerPoint
With us, you'll be able to achieve the work/life balance you're looking for, with competitive working conditions and above-market flexible benefits. This includes modern workspaces to work from when you are in our offices, and, for some specific positions, the ability to work remotely, on reserve, and/or within your community.
While we appreciate all applications, we advise that only the candidates selected to participate in the recruitment process will be contacted. If you are a candidate with a disability and need an accommodation to complete the application process, please email us at
accessibility@BDC.ca
, and include your full name, the best way to reach you, and the accommodation needed to assist you with the application process.
Please Note :
clearvoyant.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clearvoyant.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.