Job Title: Expert Executive Assistant

Job Type: Full-time

Location: Office

Job Description: We are seeking a full-time assistant to join our team! At MGB our unwavering commitment to open mindedness, work ethic and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!

The Executive Assistant will support our project manager in a fast-paced position that requires a flawless work ethic as well as being able to juggle a multitude of complex projects. The ideal candidate is an independent thinker who can make good judgments and manage unpredictable situations. The candidate must be well organized, very efficient, extremely resourceful, and have an adaptable and positive service attitude. Candidate should be highly flexible and have the ability to work independently with minimal supervision. Construction experience is a must

Job Responsibilities:

• Provide administrative support to all professional staff as required. You will be working closely with Executive of the company, Designers and other business partners.
• Administrative support consists of ordering materials and supplies on the phone, updating job records on our digital platforms, putting together bid documents, updating and uploading procurement sheets, coordinating and assisting trades, combining together trade records etc.
• Co-ordinate execution of ongoing inhouse projects. You will be required to participate and provide support in all ongoing projects such as Tranual, creation of Standard Operation Procedures, workflows, charts, participate in marketing projects etc
• Executive support to the Executive, undertaking all administrative matters both corporate and personal.
• Act as trade contact for technical support. You will be the main point of contact in case trades require support with business software or app
• Maintain record keeping of both online and hardcopy documents
• Distribute incoming and outgoing mail
• Arrange deliveries – local & other
• Order office and kitchen supplies
• Be responsible for ordering material
• Perform extensive research on given tasks.
• Setting up new platforms and business software
• Working with financial and numeral data
• Meet deadlines
• Manage personal and business e-mails: monitor, review, act on independently or with direction, bring forward for action, file, archive
• Manage personal and business calendar and contact database.
• Coordinate personal and business-related internal and external multi-party meetings and appointments.
• Create and maintain personal and company files.

Qualifications:

• Experience in construction is a must
• Critical thinking, independent problem solving
• Think outside the box
• High work ethic
• Excellent keyboarding, spelling, grammar, and proofreading skills.
• Exceptional attention to detail with respect to proofreading, note-taking, and data monitoring and recording, with a limited margin of error.
• Expert knowledge, experience and proficiency in a variety of computer applications, including Word, Excel, PowerPoint, Adobe, Microsoft Office and related applications DropBox, ClickUp, Lucid Chart
• Excellent written and verbal communication and interpersonal skills
• Excellent problem-solving, analytical, and research skills.
• A strong commitment to confidentiality and privacy.
• Demonstrated leadership, initiative, organization, planning and multi-tasking skills.
• An excellent team player committed to contributing to a positive working environment.
• Ability to work within a team independently and collaboratively, as required, and with limited supervision.
• Excellent communication Skills
• You are responsible and self-motivated individual
• Experience in virtual assistance is preferred

Experience: 3-4 years of experience working as high level office admin/ assistant, 1-2 years of construction administration experience

Salary: starting at $55,000/ year. Based on experience

Job Types: Full-time, Permanent

Salary: From $55,000.00 per year

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction: 1 year (preferred)
• Administrative: 2 years (preferred)

Work Location: In person

Please Note :
clearvoyant.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clearvoyant.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.