Materials Management Specialist

Waterloo Regional Police Service

With more than 1000 sworn and civilian members, the Waterloo Regional Police Service (WRPS) requires a Materials Management Specialist. The WRPS delivers exceptional police services to more than 575,000 residents. The Waterloo Region is a vital and prosperous community in Southern Ontario that offers the unique combination of a growing urban centre surrounded by four rural communities. You will work in a community proud of its diversity, and within an organization focused on its people.

As the Materials Management Specialist…

You Will:

• 
  Contact vendors to obtain and confirm pricing and availability for inventory and non-inventory items;
• Review purchase requests for completeness and create purchase orders (PO) for both inventory and non-inventory materials, resources, supplies, and equipment used by the police service;
• Consult with the Manager, Materials Management/Fleet regarding procurement of new items; abnormal costs or quantities; and when initiating large orders of stock or when changing re-order points or quantities;
• Alert clients of potential late deliveries and, where possible, arranges alternative delivery dates;
• Confirm and revise general ledger distribution codes at the time of purchase based on accurate recording of expenses;
• Confirm funding availability based upon current year budget approval and/or consultation with the Manager, Finance and the Manager, Materials Management/Fleet;
• Prepare and maintain cost analysis reports to be used by Finance and Materials Management/Fleet;
• Receive and process courier and product deliveries, unpack and check for order accuracy, and match packing slips to invoice or purchase order;
• Generate documentation of previous purchases and contracts (i.e. money spent annually) to be reviewed by the Manager, Materials Management/Fleet;
• Maintain a computerized inventory of all materials, supplies, and equipment and cross references the inventory management system with physical inventory count to ensure accuracy;
• Record and maintain database of equipment serial records of controlled items as required;
• Fill requisitions by packaging selected office supplies with forms for daily distribution by courier to various divisions and courts, or by physically delivering items to headquarters members;
• Take uniform measurements and assist members with the fitting and issuance of body armour, police issued equipment, uniforms, and apparel; maintains a database of clothing and/or equipment issued to officers; coordinates the alteration process for uniforms and sends appointment notification emails;
• Maintain database of clothing and/or equipment issued to officers; ensures that corresponding documentation is obtained and filed appropriately;
• Receive biohazard packages with identified content (i.e. biohazardous waste), decontaminates or arranges for decontamination of clothing and equipment or for destruction and recycling as needed in accordance with internal practices; and
• Assist with assigning pool car vehicles using an online calendar system and arranges vehicle repairs and transport to and from the Region; provides information to the Regional Insurance pool regarding motor vehicle collisions.

You Have:

• 
  Knowledge of professional purchasing, inventory, and materials management functions and administrative procedures with the ability to track and control inventory;
• Successfulyl completed a post-secondary diploma in Business Administration, Supply Chain & Operation Management, or a related discipline plus two (2) years on-the-job training and experience; or an Ontario Secondary School Diploma or equivalent, plus five (5) years of professional purcahsing and inventory experience;
• Analytical and research skills in order to develop, evaluate, determine, and recommend purchases and procurement practices;
• Knowledge of tendering processes, purchasing functions, purchase order systems, and accounts payable procedures;
• Experience using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook; and
• A valid Class ‘G’ Ontario Drivers’ License with no more than six (6) demerit points required to travel within the Region.
• Familiarity with public sector purchasing requirements is an asset

You Are:

• 
  Able to source vendors, assess procurement methods according to cost analysis, and maintain knowledge of market conditions and technology;
• A strong communicator with excellent interpersonal and customer service skills;
• Able to participate as an effective team member; and
• Able to meet the testing and police security requirements for the position.

For further details about this position and a complete job description, please visit our website www.wrps.on.ca.

Why join WRPS?

• 
  Ongoing professional development
• Excellent benefits and pension
• Dynamic, exciting work environment
• Strong, supportive leadership
• Employee fitness and wellness programs
• Flexible work opportunities
• 2023 annual salary range: $73,421 - 86,377

If you’re interested in this position, please apply online by Wednesday January 18, 2023 at 3pm.

Please ensure you provide all supporting information from current and past employment (if applicable) to specify how you meet the requirements for this position in your online profile. You will be assessed based on the information provided in your application.

If you require accommodation in completing the application process, or with any portion of the application process or interview, please email the WRPS at HumanResources@wrps.on.ca.

Diversity through inclusion – we are an Equal Opportunity Employer.

We thank all applicants; however, only those selected to move forward will be contacted.