OFFICE CLERK - Extendicare York Job at Extendicare Canada
OFFICE CLERK - TERM PART TIME - EXTENDICARE YORK
REPORTING TO: Office Manager
SUMMARY OF DUTIES:
The Office Clerk is responsible undertakes/completes many clerical functions such as but not limited to: filing, accepting deposits, responds to phone and visitor inquiries, prepares documents such as letters, minutes, data entry and spreadsheets and supports the Leadership Team.
QUALIFICATIONS:
- Ability to read and write English as well as to understand verbal and written instructions in English.
- Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.
- Strong working knowledge of administrative based software (Microsoft Word, Excel)
- Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.
- Demonstrated ability to work independently and complete assignments on a timely basis.
- Demonstrates concern and interest in providing high quality care and service for those we serve.
- Strong communication and relationship building skills with team members.
DUTIES AND RESPONSIBILITIES:
- Performs clerical duties: word processing, typing, photocopying, and faxing services to the facility including minutes of meetings, reports, letters, etc.
- Performs computer services, including computer data lists, posters, calendars, etc., on a weekly basis.
- Performs Accounts Payable duties including recording vendor codes, extending costs on the invoices, reconciling invoices with vendor statements, according to Extendicare Accounting Systems Manuals; photocopy all invoices, files, as required.
- Performs reception duties, including greeting and assisting residents, staff and visitors.
- Answers telephone calls and refers calls and messages as appropriate.
- Receives payments for Accounts Receivable and for resident trust accounts.
- Performs all duties in accordance with the written policies and procedures of Extendicare, the facility and the Business Office.
- Performs all duties in a safe and efficient manner, and maintains work area in a clean, orderly and safe condition.
- Reports unsafe and hazardous working conditions and any equipment malfunctions to the supervisor which includes following manufactures’ instructions in the operation and use of all office equipment
- Knowledgeable of facility procedures for the fire evacuation, smoking policy, and environment safety.
- Performs duties in accordance with prescribed sanitation and infection control procedures.
- Respects residents’ rights to dignity and privacy and performs duties in a courteous and respectful manner.
- Adheres to “Standards of Employee Conduct”, “Commitment to Residents”, “Resident’s Bill of Rights” and “Extendicare Quality Care Standards”, Manitoba Health Standards and Extendicare’s Mission, Vision and Values.
- Works closely and cooperates with other staff and residents. Maintains good working relationships with other departments.
- Participates in committees, meetings, as required.
- Responsible for the development and upgrading of his/her knowledge and skills. Attends inservice sessions and conferences as required.
- Performs other related duties as assigned.
CLOSING DATE:
January 13, 2023
Interested applicants may forward their resume in confidence to the attention of:
Beverley Webb
Office Manager
beverley.webb@extendicare.com
#ExtendicareNorthEastOther
Extendicare recognizes the importance of immunization to protect our residents, patients, team members and visitors from COVID-19. As such, subject to medical exemptions, a condition of employment with Extendicare is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.
Please Note :
clearvoyant.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clearvoyant.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.