The HR Coordinator is responsible for all Human Resources functionality at the Processing Plant (with a strong focus on Health and Safety). The HR Coordinator will also provide administrative support to the production department with labour line up and agency workers.

Recruitment and Selection

• Recruiting Plant Workers and coordinating and arranging interviews, managing vacancies.
• Finalize all hiring paperwork and setup on HRMS.
• Perform needs analysis with direct managers.
• Extend job offers to successful candidates.
• Finalize all hiring paperwork and setup on HRMS.
• Liaison with the agencies for induction and providing resources.
• Track all time worked for Agency and Employees and ensure time sheets and payments to agency is accurate according to the line up.
• Handle payment of agencies for the labor hours in coordination with Finance.

Training and Talent Development

• Performance Evaluations Administration.
• Training Administration.
• Responsible for training videos in Cafeteria.
• Onboarding Schedules implementation.

Employee Relations

• Compliance with Employment Standards Act.
• Manage Disciplinary actions on HRMS and implementation of investigation policy.
• Plant Tour Twice per day to check on any Team Member’s needs.
• Answering team members inquiries and providing support to team members for all team related matters.
• Manage Disciplinary actions on HRMS and implementation of investigation policy.
• Answering team members inquiries and providing support to team members for all team related matters.

Employee Engagement

• Manage Employee Engagement Event.
• Enter new workers in the HRMS.
• Employee Engagement Survey.
• Responsible for implementing Team Engagement Calendar and Office events.

Health and Safety

• Responsible for Health and Safety matters.
• Ensure compliance with health and safety regulations, the Occupational Health and Safety Act.
• Promote a culture that is safety centric.
• Involvement with Health and Safety committees.

Human Resources Administration

• Responsible for Health and Safety matters.

• Enter new workers in the HRMS.
• Responsible for employee uniforms.
• Responsible for all matters related to Time Attendance.
• Setup and Maintain all records on the Time Clock.
• Prepare Export Certifications.
• Handle office purchases, order supplies for QA, office stationaries and set up.
• HRMS automation and automation of HR processes.
• In Charge of all Cafeteria matters, facilitate office admin matters, manage hospitality and the cleaning services/schedules.
• Coordinate Employee benefits claims, boots policy claims, etc.
• Provide support to General Manager in admin matters related to Appointments, Announcements, memos, archiving, mail, reception support, answering calls and any other requests.
• Archiving and Mail Services.

• Track all time worked for Agency and Employees and ensure time sheets and payments to agency is accurate according to the line up.
• Handle payment of agencies for the labor hours in coordination with Finance.
• Review GL Codes assigned from Finance and enter into the system.
• Manage invoices assigned and Petty Cash.
• Prepare end of month accruals of Agency payroll.
• Finance Reporting and Finance Ad-hoc tasks.
• Ad-hoc HR projects.
• Run Finance reports assigned and send to related parties.

  Purpose

  The HR Coordinator is responsible for all Human Resources functionality at the Processing Plant (with a strong focus on Health and Safety). The HR Coordinator will also provide administrative support to the production department with labour line up and agency workers.

  Accountabilities and Detailed Activity:

  Recruitment and Selection

• Recruiting Plant Workers and coordinating and arranging interviews, managing vacancies.
• Finalize all hiring paperwork and setup on HRMS.
• Perform needs analysis with direct managers.
• Extend job offers to successful candidates.
• Finalize all hiring paperwork and setup on HRMS.
• Liaison with the agencies for induction and providing resources.
• Track all time worked for Agency and Employees and ensure time sheets and payments to agency is accurate according to the line up.
• Handle payment of agencies for the labor hours in coordination with Finance.

• Training and Talent Development

• Performance Evaluations Administration.
• Training Administration.
• Responsible for training videos in Cafeteria.
• Onboarding Schedules implementation.

• Employee Relations

• Compliance with Employment Standards Act.
• Manage Disciplinary actions on HRMS and implementation of investigation policy.
• Plant Tour Twice per day to check on any Team Member’s needs.
• Answering team members inquiries and providing support to team members for all team related matters.
• Manage Disciplinary actions on HRMS and implementation of investigation policy.
• Answering team members inquiries and providing support to team members for all team related matters.

• Employee Engagement

• Manage Employee Engagement Event.
• Enter new workers in the HRMS.
• Employee Engagement Survey.
• Responsible for implementing Team Engagement Calendar and Office events.

• Health and Safety

• Responsible for Health and Safety matters.
• Ensure compliance with health and safety regulations, the Occupational Health and Safety Act.
• Promote a culture that is safety centric.
• Involvement with Health and Safety committees.
• Human Resources Administration
• Responsible for Health and Safety matters.
• Enter new workers in the HRMS.
• Responsible for employee uniforms.
• Responsible for all matters related to Time Attendance.
• Setup and Maintain all records on the Time Clock.
• Prepare Export Certifications.
• Handle office purchases, order supplies for QA, office stationaries and set up.
• HRMS automation and automation of HR processes.
• In Charge of all Cafeteria matters, facilitate office admin matters, manage hospitality and the cleaning services/schedules.
• Coordinate Employee benefits claims, boots policy claims, etc.
• Provide support to General Manager in admin matters related to Appointments, Announcements, memos, archiving, mail, reception support, answering calls and any other requests.
• Archiving and Mail Services.
• Track all time worked for Agency and Employees and ensure time sheets and payments to agency is accurate according to the line up.
• Handle payment of agencies for the labor hours in coordination with Finance.
• Review GL Codes assigned from Finance and enter into the system.
• Manage invoices assigned and Petty Cash.
• Prepare end of month accruals of Agency payroll.
• Finance Reporting and Finance Ad-hoc tasks.
• Ad-hoc HR projects.
• Run Finance reports assigned and send to related parties.

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