Projects by 91 Inc

Job Description

Job Posted: December 15th, 2022

Application Deadline: January 31st, 2023

Role: Production Coordinator

Start Date: March 1st, 2023

Salary Range: 50K to 60K

Job Status: Full Time

Location: Toronto, ON – Role will require you to travel

Projects by 91 Inc dubbed Projects is a Toronto based live event production and project management agency that collaborates with North Americas brightest entertainment minded organizations to bring adventurous ideas from concept into reality. The mission of Projects is to simplify the production process utilizing proven strategies, hard earned experience and established relationships with the nation’s top production vendors, properties, and talent.

About the Role:

A Production Coordinator is responsible for ensuring quality assurance and that the production team meets scheduled goals. This entails a range of oversight work including, planning, scheduling, directing, and executing production activities

Responsibilities:

Administrative Management

• Production Scheduling (Drafting, Distributing)
• Supplier Contract Management (Drafting of Service Agreements or Work Orders, Prepare and assist with New Vendor Set-Up paperwork)
• Task and Deliverable Management
• Assisting Production department meeting any deliverables

Artist Relations Management

• Advancing Performing Talent Requirements
• Scheduling, Hospitality, Parking, Labour, Logistics, etc
• On-Site Point of Contact

Production Management Support

• Misc Expense Tracking (Petty Cash / Receipts)
• Ensure Production Team Members have what they need (E.g. Stage Managers have Stage Plots & Schedules etc)
• Coordinate Labour when required to accomplish any deliverables
• Radio Distribution and Tracking
• Organize and Advance Production Support Staff Requirements
• Catering, Parking, Accommodations
• Asset Management – eg. Keys (Carts, Machinery, etc.)

Site Management Support

• Direct Suppliers or Contractors as required through specific tasks or instructions

Venue Management Support

• Work closely with Representative(s) to assist Production in meeting any expectations set forth by the Venue
• Act as a Point of Contact for the Venue when the Production Director or Manager is unavailable

Other Duties as assigned

Skills & Experience:

• Post-secondary education in a related field; or equivalent work experience
• Minimum 2 years of experience working in a related industry
• Self-motivated and proactive with the ability to multitask individually or collectively as a team in a high stress, fast paced, deadline driven environment
• Keen financial eye with an understanding of a budget
• Excellent verbal and written communication skills
• Ability to think on your feet and adapt quickly to change
• Highly organized with attention to detail and desire to take initiative
• Contribute to team morale with a positive attitude and the ability to receive and implement feedback
• Ability to both take direction and show initiative
• Commitment to Client Servicing
• Mature personal judgement with a high level of professionalism and diplomacy
• Must possess a full G Class Ontario driver’s license
• Strong knowledge of Microsoft Office, Dropbox, Mail, and G Suite
• Ability to work; days, evenings, and weekends including holidays, as required to support operational requirements
• Ability to lift 50lbs

Work Environment:

Projects operates in a traditional in-person model of employment. During the planning phase of our events, we are structured around a Monday – Friday, 9 AM to 5 PM workweek. As the role will also work onsite during our events, there will be work on weekends and holidays with longer workdays typical of event hours. Some events will require travel outside of the city or province, during such periods Projects will provide accommodations, meal arrangements, and any travel expenses.

Perks & Benefits:

Projects is pleased to offer employees with an employer paid health and dental plan in addition to a monthly phone allowance.

How to Apply:

You can submit your resume with “Production Coordinator” in the subject line. Please include relevant work references as part of your application, in addition to telling us about yourself and any career minded goals or aspirations you may have.

Job Types: Full-time, Permanent

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Flexible schedule
• Vision care

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• event: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-15
Expected start date: 2023-03-01

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