THORNHILL

The Opportunity:

We are looking for a Security Clearance Coordinator to work under the WSP Canada Security Services core Team. The Security Clearance Coordinator supports the Federal security clearance process, including the processing of high-volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to Company Security Officer (CSO), protection of personal information, training ACSOs, identifying process improvements and changes to Public Services and Procurement Canada (PSPC) policies and procedures and correspondence with PSPC. This role requires internal and external facing relationships and will have significant interaction with onboarding new employees, Partners, and WSP Canada clients.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• Our Hybrid Work Policy - a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

A day in the life:

• Ensure compliance pertaining to company security policies.
• Management of the Federal & Provincial security clearance processes, including the processing of high-volume security clearances, monitoring progress of new, expiring and terminated clearances, raising concerns/issues to CSO, protection of personal information, training ACSOs, identifying process improvements and changes to PSPC policies and procedures, and correspondence with PSPC.
• Participates in Contract Security Program (CSP) inspections and, as needed, act as lead ACSO representative in the Queensview Ottawa office during CSP inspections.
• Oversight and management of the High Security Zone – proper management of the High Security zone, its use and the data stored within it, is critical to complying with the requirements of WSP Canada Facility Security Clearance (FSC) and Document Safeguarding Capabilities (DSC) (which allows WSP Canada to maintain Government contracts at the Secret level) including maintaining the Visitor, Access, Media and Data control Logs.
• Coordinates with engagement leaders on which employees require access to Protected/Classified information, assets, or Protected/Classified work sites and ensuring that accurate and complete personnel security screening documentation is submitted for such employees.
• Provides change of circumstance reports for personnel regarding their security screening status as outlined in the Contract Security Program Manual.
• Where necessary, arranges Resolution of Doubt interviews with/for employees when PSPC requests are made.
• Ensures that employees receive a security briefing upon notification of having been granted a Reliability Status or Security Clearance.
• Ensures the Security Screening Certificate and Briefing Form (TBS 330-47) is submitted to terminate the Reliability Status or Security Clearance of those employees who no longer require access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements.
• Ensures that only personnel who have been security screened to the appropriate level and who have a need-to-know have access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements (ie. Security zones in Ottawa).
• Maintains a current list of security screened employees.
• Ensures that personnel security screening files are properly safeguarded.
• Ensures the proper completion of Request for Visit forms.
• Informs the PSPC CSP prior to any physical move or new construction which could affect the safeguarding of Protected/Classified information or assets.

What you'll bring to WSP ...

• Excellent interpersonal and teamwork skills with a customer focus
• Strong attention to detail
• Ability to pull together data from a variety of sources, generate reports and conduct base level analysis. Must be able to make recommendations to business leaders based on information in data
• Ability to remain efficient and extremely organized while handling a high volume of work
• Ability to prioritize and execute multiple tasks
• Strong communication and listening skills
• Demonstrated initiative and ability to seek out answers to questions and problems
• Extremely trustworthy and capable of handling highly sensitive and confidential information
• Ability to learn new applications and techniques quickly and effectively

To qualify for the role you must have

• 2-3 years experience in Security Operations or other work with Security Clearances.
• Strong PC proficiency including MS word, Excel and PowerPoint.
• Ability to obtain Canadian Secret Level Security Clearance.

Ideally you will also have

• Secret level Security Clearance is a strong asset.
• Bilingual (French/English), both spoken and written is an asset but not a requirement.