DOES A HIGHER-PURPOSE ORGANIZATION INSPIRE YOU?

If yes, come and experience a company that directly impacts patient care. Shared Services West (SSW) adds Value to our member hospitals and customers in support of Health Care Excellence by providing leadership in integrated and innovative service delivery.

Established in 2001, Shared Services West is a not-for-profit shared services organization with expertise in supply chain management, process optimization, and redevelopment planning. Working collaboratively with our stakeholders, we deliver cost-efficient services with a focus on innovative solutions.

As a company, we represent family ethos. We are proud of our values of People First, Commitment to Excellence, Champions of Change, and Working Together, which are at our company's heart. They set the standard for how we behave and work.

IS THIS YOU?

You are interested in growing your career and specializing in the healthcare industry. You are a reliable, energetic self-starter. You thrive in a fast-paced environment and enjoy working on multiple projects and having concurrent timelines.

PRIMARY RESPONSIBILITIES

The Strategic Sourcing Associate (SSA) reports to the Senior Manager of the portfolio and is responsible for leading contract analyses, sourcing processes and contracting initiatives to help clients manage the overall cost impact to their business. The SSA manages basic-to-medium complexity RFx processes for approved capital equipment, goods and services in various clinical portfolios, including Operating Room, Cardiac, Renal, MDRD, Laboratory and Diagnostic Imaging.

The SSA has strong analytical and interpersonal skills to properly assess hospital needs and build partnerships. The primary duties and responsibilities include, but are not limited to:

Procurement

• Manage procurement process to effectively purchase equipment, products and services at the best overall cost, consistent with satisfactory performance, quality and service.
• Develop and issue RFx documentation of basic to mid-level procurements based on customer requirements.
• Proactively meet with end-users to review approved equipment requests and upcoming contract expirations.
• Manage contract negotiations, amendments, and extensions in a timely manner.
• Gather and analyze supplier data and information to perform simple financial analysis and determine best value opportunities.
• Ensure that business relations with suppliers are conducted according to the ethical guidelines and BPSPD directives.
• Manage transactions for equipment, product supply, and service agreements, including monitoring compliance with terms and conditions.
• Review equipment specifications and service requirements with customer groups through meetings and ongoing communication with suppliers to achieve the best value (cost, quality, delivery, warranty) for products and services.
• Provide timely communication of project status with internal and external customers and escalate issues as appropriate.
• Develop and maintain strong customer relationships.
• Coordinate and facilitate evaluations/ trials when required.
• Maintain adequate department coverage to ensure departmental standards are upheld.
• Lead and coordinate project activities as required.

Compliance

• Manage compliance with the Broader Public Sector Procurement Directives (BPSPD).
• Ensure the procurement process is followed according to existing hospital policies and procedures.

Reporting

• Report, track, and maintain internal documents.
• Track project timelines and actualize cost impact.
• Track and report cost savings based on established guidelines.
• Maintain accurate records (in line with BPSPD).

POSITION REQUIREMENTS

Education

• College diploma in science, business, supply chain, or related field.
• University degree in business is an asset.
• Mediation/ negotiation training is an asset.
• Certified Supply Chain Management Professional (CSCMP), Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB) is an asset
• Project Management Professional (PMP) is an asset

Work Experience

• Minimum one (1) year of sourcing experience, preferably in a healthcare environment.

Knowledge and understanding

• BPSPD.
• Ministry of Goods and Services (MGS) Vendor of Record (VORs), Shared Services Organizations (SSO) and Group Purchasing Organization (GPO's) is an asset

Technical Skills

• Advanced computer skills required (Microsoft Office applications).
• Medium to advanced Excel skills.
• Familiarity with online RFx posting sites (e.g. Biddingo, Bonfire).
• Project management skills.

Personal Skills

• Strong analytical and problem-solving skills.
• Strong communication skills (written and oral) – the ability to interact with others in a competent and confident manner.
• Strong interpersonal skills and ability to work with minimal supervision in a team environment.
• Proven ability to prioritize among multiple demands.
• Attention to detail.
• Ability to work collaboratively as part of an integrated team.

WORK ENVIRONMENT

• Office location – Burlington, Ontario, Canada – currently working remotely.
• Office hours are generally 8:30 AM to 4:30 PM (with some flexibility), Monday to Friday.
• Occasional travel will be required for meeting with clients and stakeholders (in the GTA).
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

SSW EMPLOYEES ENJOY:

• Competitive compensation.
• A group benefits package with Sun Life.
• Generous vacation entitlement.
• One of Ontario’s top defined-benefit pension plans (Healthcare of Ontario Pension Plan-HOOPP).
• Employee & Family Assistance Program (EFAP).
• Flexible environment.
• Education assistance for professional development.

For the health and safety of our staff and the staff of member and customer hospitals that we support directly, SSW requires new hires to be fully vaccinated against COVID-19. Healthcare workers are at increased risk of getting COVID-19 due to the nature of their job. Since SSW staff work closely and often directly with the essential frontline workers, the vaccine gives an added layer to protect ourselves and our hospital staff against COVID-19. Supported medical accommodation requests will be considered as required by law.

To apply, please email your resume to the email address noted in the posting indicating the position title and posting # in the subject line. We thank all applicants for their interest in Shared Services West.

Only qualified candidates selected for interviews will be contacted. If contacted for an interview, please inform us should any accommodation be required.

Job Types: Full-time, Permanent

Schedule:

• Day shift

COVID-19 considerations:
For the health and safety of our staff , staff of member and customer hospitals that we support directly, SSW requires new hires to be fully vaccinated against COVID-19.

Work Location: Hybrid remote in Burlington, ON

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