Financial Analyst - Payroll Job at Okanagan College
Position Information
Position Number
S00508
Position Title
Financial Analyst - Payroll
Division/Portfolio
Financial Services
Department/Program
Finance Department
Location
Kelowna
Other Flexible Work Options
Eligible for Hybrid Work
Your Opportunity
Under the limited direction of the Manager, Financial Services, the Payroll Analyst is responsible for providing exceptional customer service to the College community and external stakeholders with respect to analyzing and maintaining the College’s payroll. This includes, but is not limited to, processing staffing and related documents; auditing worksheets and timesheets; analyzing and reconciling pay and deduction information; analyzing and processing statutory holiday pay and increments; analyzing and reconciling payroll accounts and various general ledger accounts or funds; initiating investigations into pay discrepancies; applying adjustments to employee accounts; following up with internal community on policy violations and approvals; ensuring compliance with various internal and external regulations and policies; processing electronic payroll process; and maintaining records. Performs other related duties as required.
Functions and Duties
1. Compiles, analyzes, evaluates and interprets data and information; identifies trends and anomalies, takes corrective action or makes recommendations for changes and improvements. These responsibilities include but are not limited to:
2. Reviews and audits transactions in accordance with Okanagan College’s policies and procedures and, where appropriate, makes necessary adjustments or provides recommendations. These responsibilities include but are not limited to:
3. Provides support and guidance to the College community and external stakeholders with respect to payroll-related questions.
4. Assists with preparation of internal management reports; provides recommendations and adjustments as required.
5. Assists with the preparation of interim and year-end audit information including preparation of schedules and other supporting documentation.
6. Maintains payroll and accounting files.
7. Provides back-up to other Analysts.
8. Participates on assigned committees or projects to provide departmental input and support.
9. Provides administrative and operational support to the Finance Management Team.
10. Performs other related duties as assigned.
- reviews staffing forms and worksheets for completeness, authorization, and conformance;
- analyzes earnings and deductions to determine appropriate calculations, based on applicable guidelines;
- maintains accurate and detailed records of hours paid and adjustments;
- identifies and records payments relating to T4 and T4A tax reporting;
- reviews and processes retroactive adjustments;
- tracks and follows up on policy violations and variances, making recommendations where appropriate;
- creates and maintains Banner employee job records;
- processes weekly cheques, and direct deposit files as needed;
- collects and analyzes pay data; prepares and distributes Records of Employment, T4’s and Service Canada requests for payroll information.
2. Reviews and audits transactions in accordance with Okanagan College’s policies and procedures and, where appropriate, makes necessary adjustments or provides recommendations. These responsibilities include but are not limited to:
- Audits payroll entries for accuracy;
- Reviews all statutory deductions for compliance; ensures payments and deductions are recorded correctly;
- Audits and processes employee submissions for taxable expenses to ensure statutory compliance;
- Investigates and resolves suspect transactions and prepares adjusting journal vouchers as required.
3. Provides support and guidance to the College community and external stakeholders with respect to payroll-related questions.
4. Assists with preparation of internal management reports; provides recommendations and adjustments as required.
5. Assists with the preparation of interim and year-end audit information including preparation of schedules and other supporting documentation.
6. Maintains payroll and accounting files.
7. Provides back-up to other Analysts.
8. Participates on assigned committees or projects to provide departmental input and support.
9. Provides administrative and operational support to the Finance Management Team.
10. Performs other related duties as assigned.
Education and Experience
Completion of secondary school (Grade 12) or equivalent plus graduation from a 2 year university or community college accounting program or equivalent.
Over 2 years and up to and including 4 years related experience
Over 2 years and up to and including 4 years related experience
Skills and Abilities
- In-depth knowledge of accounting theory, auditing procedures and internal controls
- Ability to apply principles of logical thinking to define and solve problems which may be of a sensitive nature
- Ability to exercise initiative, self-development, good judgment and critical thinking
- Proficiency in using Microsoft Office and Finance systems to generate and analyze reports and to resolve difficulties with computer input and retrieval; aptitude for learning and working with new systems and software
- Ability to monitor, recommend and take action on issues that may have considerable contractual, legal and operational implications
- Exceptional listening and professional communication skills with internal and external contacts, focused on tact and diplomacy
- Proven ability to work well under pressure; manage work volume and changing priorities and to meet organizational deadlines
- Works effectively both independently and as part of a team
- Ability to adapt and collaborate with others through organizational change and development
- Attention to detail and accuracy
Preferred Qualifications
Desired Start Date
10/17/2022
Position End Date (if temporary)
Schedule
Annual Salary/Hourly Rate
$48,804 - $55,787
Appointment Type
Support - Regular Full-time
Special Instructions to Applicants
Okanagan College is pleased to offer a working from home hybrid model in Payroll for employees that work in Kelowna after sufficient training is provided.
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and Human Resources if they want a Union Observer during interviews and final selection of candidates.
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and Human Resources if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
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