A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, we attract a diverse mix of people to work on ground-breaking global projects. We have an ambitious commitment to be the digital leader in the built environment and have digital teams and experts all over the world, who collaborate on world-leading software, data and technology projects and products. Being a global team means we value people with diverse experiences, backgrounds, specialisms and skills.

Our Digital Technology team are proud winners of the IT Team of the Year for 2021 at the Chartered Institute of IT’s UK IT Industry Awards. In January 2022 Arup was awarded ‘Britain’s Most Admired Company’ by the publication, Management Today.

The Role

We have an exciting opportunity for an individual to join our Procurement & Software Asset Management (SAM) team, part of the Strategic Partnerships function within Digital Technology (DT). As the procurement & SAM assistant, you will support the end to end process of purchasing IT hardware and software. This will include liaising with vendors to establish good relationships and commercial deals, processing order requests, ensuring goods are received and invoices paid in a timely manner. This position is a key driver in ensuring orders are fulfilled on time and meet specifications, while minimising extraordinary costs.

You’ll join a global team with a range of skills and experiences and will work closely with many other functions across DT, as well as the wider company.

The role will have a local line manager for day to day liaison and support, reporting into the procurement & SAM service lead who is based in Newcastle.

“I have learnt so much in my 3 years at Arup, my previous experience wasn’t in DT, but because of constant support from managers and my peers, I have been involved in successful projects and have progressed quickly. I am part of a global team here, which also gives me the opportunity to learn from different cultures. I know I am valued, respected and I love my role at Arup.”

Stacey, UK

You should apply if:

• You would enjoy working as part of a diverse and global team
• You are keen to learn more about procurement and would enjoy expanding your skills
• You would be comfortable communicating across all levels, both internally and externally

Responsibilities of the role include:

• Managing supplier invoices - matching to Purchase Orders, coding and seeking approval.
• Liaising with internal hardware and software champions
• Building relationships with vendors, requesting quotations and placing orders, following up when required
• Proactively making use of 90-day agreement renewal notifications to contact users and renew agreements ahead of expiry date, updating Arup’s systems accordingly
• Preparation of transactional requests, such as PO documentation
• Monitoring workload queues and actioning all requests in a timely manner, seeking guidance when appropriate
• Preparing software usage reports, using data from Arup systems, to support software purchase requests
• Assisting with the preparation and presentation of financial reports or information, to help with budget preparation
• Following the appropriate regional approval processes for purchasing, liaising with relevant leadership as necessary
• Sharing and adopting best practice procurement processes
• Contributing to reports and other documentation
• Prioritising and organising own work, in line with business demand
• Supporting the team/group/discipline at internal meetings along with ad-hoc administrative and data entry tasks

Please do not be discouraged if you do not meet every point below – if you meet most, and are strongly motivated by the role, and willing to learn, we are still interested in hearing from you.

Requirements and skills

Essentials skills and knowledge

• Self-motivated, with the ability to manage your own time and workload in line with business priorities
• Working in a collaborative and cooperative manner, across the whole organisation
• Good communication skills, with the ability to adapt communication style depending on the audience
• Developing analytical, data processing and problem-solving skills
• Good attention to detail
• Commitment to personal development within the role

Desirable skills and knowledge:

• Microsoft Excel skills would be advantageous but can be taught on the job

Required behaviours:

• Passionate for diversity, recognising the innovation and competitive edge that comes from a diverse highly skilled team where equal opportunities are truly valued
• Good interpersonal skills, with the ability to develop and maintain relationships, both internally and externally
• Willing to take on new challenges and learn new systems
• Pro-active mentality, identifying and sharing ideas for improvement
• Excellent written and verbal communication skills

Reward and Benefits:

Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

COVID-19 Vaccination Requirement - Arup requires all new employees to be fully vaccinated against COVID-19. The successful applicant will, therefore, be required, as a condition of employment, to provide Arup with satisfactory proof of COVID-19 vaccination, subject to legally-required accommodation required under applicable human rights legislation. Arup is an equal opportunity employer and consistent with federal, state, provincial and local requirements, will consider requests for accommodation based on disability or creed/religion (e.g., sincerely held religious beliefs) where it is able to do so without undue hardship to Arup.

Arup is an Equal Opportunity Employer - We consider all qualified candidates regardless of national origin, veteran, disability, sexual orientation, gender, gender identity or other status protected by law. If you need any assistance or accommodations due to a disability, please contact us at americasbenefits@arup.com.

No agencies please

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