POSITION: Spare General Clerk

REPORTS TO: Various

LOCATION: North Bay

REFERENCE: 800-122-23

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 750 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Spare General Clerk will need to be available for work on a call in basis to cover vacation, illness and special projects within the clerical group. This position will be responsible for performing general accounting and office clerical support functions for various departments within the Organization

MAJOR DUTIES/ RESPONSIBILITIES:

· Perform a variety of clerical duties such as calculate, reconcile, prepare and issue documents related to transactions such as bills, invoices, inventory reports, account statements and other documents using computerized and manual systems

· Sort, process and verify receipts, deposits, timesheets, expenditures, forms and other documents

· Perform basic bookkeeping and banking transactions, including the collection, counting, coding and disbursement of cheques, wires, etc.

· Work with various software’s (including cloud based software applications) for processing transactions such as DocAgent, travel cards, customer invoices etc.

· Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take customer orders and payments

· Key, edit, proofread and finalize correspondence, reports, statements, invoices, forms, presentations and other documents

· Respond efficiently and effectively to inquiries from internal and external sources via telephone, fax, email or other sources

· Scan, copy and collate documents for distribution, mailing and filing, both electronically and/or hardcopy

· Retrieve requested files from storage, manage file room and facilitate records transfers and disposals

· Understand and ensure protection of confidential and personal information

· Order office supplies and equipment

· Additional duties as required

REQUIREMENTS:

· Secondary School Diploma (OSSD) or General Education Diploma (GED)

· Completion of college business, accounting/bookkeeping and/or office administration courses are considered an asset

· Possess strong attention to detail and organizational skills

· Strong keyboarding and computer skills with experience using Windows based applications

· Must be available for short notice scheduling

· Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)

· Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)

· Ability to work with minimum supervision and within a team environment

· Must be able to work in a fast-paced environment to meet deadlines

· Committed to Company Health and Safety

· Must be able to lift up to 30 lbs.

· Preference will be given to qualified applicants who are fluent in both official languages (English and French)

BACKGROUND INVESTIGATION:

The successful candidate will need to successfully complete the following clearances:

· Criminal Record Check

· Employment references

· Education verification

CLOSING DATE: December 18, 2022 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume(provided in one document), stating reference name and number.

Ontario Northland

Attention: Human Resources Advisor

555 Oak Street East, North Bay, ON P1B 8L3

Fax: 705.475.5055

Posting Date: December 1, 2022

Acceptable file formats: DOC, DOCX, PDF

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Pour des renseignements en français composez le 1.800.363.7512 poste 494.

Job Type: Permanent

Benefits:

• Company pension
• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

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