The Broadway Subway Project Corporation (BSPC) is an Acciona-Ghella general partnership to deliver a 5.7 km extension of the Millennium Line, from VCC-Clark Station to Broadway and Arbutus. Once complete, it will provide fast, frequent and convenient service to B.C.’s second largest jobs center, world-class health services, an emerging innovation and research hub, and growing residential communities.

The Senior Document Controller will support the Construction Support Department with coordinating RFIs, Submittals, and other construction-related documents.

Responsibilities

• Maintain Procore which will be used to register, organize, maintain, issue and distribute construction documentation.
• Receive and distribute construction documentation, in particular RFIs and submittals.
• Maintain the project document numbering system.
• Ensure that documents are authorized, issued and distributed correctly.
• Provide a single coordination point for the management of project construction documents and records.
• Monitor the effectiveness of Procore and where necessary, identify and implement improvements to maintain efficiency.
• Manage the project’s paper-based systems for the storage, distribution, retrieval of documentation and records.
• Other duties as assigned.

Essential Functions

• Provide a high level of quality assurance and technical review on all document management system matters relating to the project.
• Liaise with document originators, subcontractors, and other construction staff and/or designers to ensure accuracy and to resolve discrepancies relating to Procore.
• Ensure the construction, procurement and commissioning teams have access to the correct documentation and conduct regular audits to ensure compliance.

Knowledge, Skills, and Abilities

• Must be able to demonstrate computer literacy in Microsoft Office applications and a engineering or construction oriented Document Management System. Knowledge of or certification in Procore is an asset.
• Excellent verbal and written communication and presentation skills and the ability to collaborate within an international project team environment.
• Familiarity with construction documentation as above.
• Able to think quickly and prioritize effectively without supervision.

Experience/Qualifications

• Excellent coordination and organizational skills are essential.
• Five years’ project coordination or construction administration experience using a document management system.
• Experience on Procore and Aconex is preferred.
• Must possess the ability to organize, schedule and coordinate own workload to meet established deadlines and milestones.
• Proficient in Microsoft Office, Adobe Acrobat 9 Professional, Publisher, Visio and Photoshop is desirable

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 2023-01-23

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